Free forms for running the building
PDF
Building Manager Weekly Duty LogRecord the duties done each day. It is also your evidence if the role or pay is ever reviewed.Download · 69 KB
PDFBuilding Manager Monthly ReportA one-page report to the committee: work done, issues, quotes and upcoming compliance.Download · 60 KB
PDFBuilding Manager or Caretaker HandoverHand the building over on a sale of management rights or a change of manager.Download · 66 KB
PDFContractor Induction and Sign-in RegisterKeep a record of who is on site, and confirm each one was inducted.Download · 183 KB
PDFCommon Property Inspection ChecklistWalk the building twice a year and write down what needs attention.Download · 99 KB
PDFAnnual Compliance CalendarOne page for every recurring inspection, certificate and renewal the scheme must keep up with.Download · 95 KB
PDFIncident or Hazard ReportRecord an accident, near miss or hazard on common property while the details are fresh.Download · 60 KB
PDFEmergency Contacts PosterA noticeboard poster with the numbers residents need after hours.Download · 65 KB
The weekly duty log is worth keeping every week. If your role or pay is ever reviewed, a record of what you actually do, and how long it takes, is the best evidence you can have.
Queensland: caretakers and letting agents
- Service contractors (start here)The starting page for caretakers and letting agents, with links to every stage of the engagement.
- Role of a service contractor and letting agentThe roles, non-voting committee membership, and the code of conduct.
- Engaging a service contractorHow a body corporate engages a caretaker and what the agreement must cover.
- Amending an engagementVoting rules for pay changes and extensions.
- Transferring an engagementSelling management rights: committee approval and the transfer fee rules.
- Terminating an engagementGrounds for termination and how remedial action notices work.
- QCAT: body corporate contract disputesContract disputes between a caretaker and the body corporate go to QCAT.
- ARAMAThe peak body for management rights and resident managers.
New South Wales: building managers
- Appointing strata managers and other workersBuilding manager agreements: appointment at a general meeting, maximum terms, disclosure duties, and changing or ending them.
- Who's who in strataWhat a building manager does and their legal duties.
- Complaints about a strata or building managerConfirms building managers don't need a Fair Trading licence, and sets out complaint routes.
- Guide to the 2025 strata law changesNew duties, including acting in the owners' best interest and reporting defects promptly.
- SCA NSW: The Role and Duties of Building Managers (PDF)Free best-practice guide to scope, agreements and proxies. Written before the 2025 changes.
- OCN: Building Manager guide NSW (PDF)Owners' group guide to building manager agreements and reporting.
Reviewing the role and the pay
- Redchip: reviewing remunerationThe three ways caretaking pay can change in Queensland.
- Mahoneys: statutory reviews of caretaking agreementsStep-by-step guide to the statutory review process.
- Redchip: the future of caretaking remunerationWhy dollar-per-lot comparisons fail, and the case for timing duties properly.
- LookUpStrata: building managers and caretakersState-by-state questions and answers on building managers and caretakers.
Pay, awards and contracts
- Fair Work Pay and Conditions ToolWork out award pay, shifts and leave for directly employed staff.
- Fair Work list of awardsFind the award that covers a role, such as cleaning, gardening or real estate.
- Fair Work: independent contractorsContractor or employee, sham contracting, and your own tax and super duties.
- ATO: employee or contractor?The factors the ATO uses to decide.
Safety and operations
- Safe Work Australia: physical work environmentFree code on amenities, lighting, first aid and emergency plans.
- Safe Work Australia: hazardous chemicalsSafety data sheets, chemical registers and storage, including pool and cleaning chemicals.
- Safe Work Australia: managing the risk of fallsRoof, ladder and working-at-height controls.
- Asbestos and Silica Safety and Eradication AgencyWhere asbestos is found, safe disposal and state contacts.
- QLD: fire safety for building owners and bodies corporateEvacuation planning and maintaining fire safety installations.
- VIC: essential safety measuresMaintaining safety systems and the annual report.
- NSW: lodge a fire safety statementHow the annual fire safety statement is lodged.
- SafeWork NSW: lifts and escalatorsLift registration, maintenance records and taking a faulty lift out of service.
- QLD: safety switchesWhat safety switches do and how often to test them.
Industry bodies
- Facility Management Association of AustraliaNational body for facility managers: networking, education and standards.
- Strata Community AssociationService providers, including building managers, can join as suppliers or affiliates.
About these links. Every link was opened and checked on 27 September 2026. They open the official or original site in a new tab. Nobody paid to be listed and a listing is not an endorsement. Government pages move from time to time, so if one has changed, search the organisation's name.