Official forms first. Some states require an official version of certain forms, such as proxies and by-law notices in Queensland, or the payment plan request in NSW. Where that applies, the form below says so, and your state's official forms are linked here:
Quotes and contractors
PDF
Request for QuoteSend the same brief to every contractor so the quotes you get back can be compared.Download · 59 KB
PDFQuote Comparison SheetLine up three quotes side by side before the committee decides.Download · 84 KB
PDFScope of Works BriefPin down exactly what you are paying for before any contractor quotes.Download · 58 KB
PDFContractor Induction and Sign-in RegisterKeep a record of who is on site, and confirm each one was inducted.Download · 183 KB
Meetings and decisions
PDF
Committee Meeting AgendaA standard agenda so meetings start on time and nothing gets missed.Download · 70 KB
PDFCommittee Meeting MinutesRecord decisions, who voted and any conflicts, not the argument.Download · 88 KB
PDFMotion for a General MeetingAn owner or committee member asks for a motion to go on the AGM or general meeting agenda.Download · 53 KB
PDFConflict of Interest DeclarationDisclose a personal interest before the committee discusses or votes on it.Download · 52 KB
PDFCommittee NominationNominate yourself or another owner to stand for the committee.Download · 56 KB
Owners and residents
PDF
Maintenance or Repair RequestAn owner or resident reports something on common property that needs fixing.Download · 58 KB
PDFRenovation or Alteration ApplicationAsk for approval before work that affects common property, structure, waterproofing or appearance.Download · 62 KB
PDFPet ApplicationAn owner or resident asks to keep a pet in the scheme.Download · 59 KB
PDFBy-law or Rule ComplaintReport a breach of the scheme's by-laws or rules to the committee.Download · 53 KB
PDFMove In or Move Out BookingBook the lift, loading dock or car park for a move and agree to the conditions.Download · 59 KB
PDFKey, Fob or Remote RequestOrder a key, swipe fob or garage remote, or report one lost.Download · 64 KB
PDFChange of Owner or Contact DetailsUpdate the roll: address for notices, email, phone, tenant or managing agent.Download · 57 KB
Maintenance and compliance
PDF
Common Property Inspection ChecklistWalk the building twice a year and write down what needs attention.Download · 99 KB
PDFAnnual Compliance CalendarOne page for every recurring inspection, certificate and renewal the scheme must keep up with.Download · 95 KB
PDFIncident or Hazard ReportRecord an accident, near miss or hazard on common property while the details are fresh.Download · 60 KB
PDFDefect and Repair RegisterTrack every defect from first report to repair, including warranty deadlines.Download · 126 KB
PDFEmergency Contacts PosterA noticeboard poster with the numbers residents need after hours.Download · 65 KB
Committee checklists
PDF
New Committee Member: First 90 DaysWhat to read, ask and check in your first three months on the committee.Download · 55 KB
PDFAGM Preparation ChecklistEverything to line up before, during and after the annual general meeting.Download · 55 KB
PDFCommittee Handover ChecklistHand over cleanly when a chair, secretary or treasurer changes.Download · 68 KB
Building managers and caretakers
PDF
Building Manager Weekly Duty LogRecord the duties done each day. It is also your evidence if the role or pay is ever reviewed.Download · 69 KB
PDFBuilding Manager Monthly ReportA one-page report to the committee: work done, issues, quotes and upcoming compliance.Download · 60 KB
PDFBuilding Manager or Caretaker HandoverHand the building over on a sale of management rights or a change of manager.Download · 66 KB
More for building managers: links and resources for building managers and caretakers.
Statutory declarations
Stat dec forms by state
For body corporate matters, use the form for your state or territory. The ACT uses the Commonwealth form.
- Commonwealth statutory declarationsFor Commonwealth matters. Can be made in person, by video witness, or digitally through myGov.
About these links. Every outside link was opened and checked on 27 September 2026. They open the official or original site in a new tab. Nobody paid to be listed and a listing is not an endorsement. Government pages move from time to time, so if one has changed, search the organisation's name.